Vacancy Details

  • Vacancy Details

    The details for the selected vacancy are shown below.

  • Advert Title Facilities Coordinator
  • Advert Text

    Overall Purpose of the Job

    Accurately and efficiently manage and co-ordinate aspects of various elements of a contract. The Facilities Coordinator will work closely with an existing team, headed up by a manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, ad-hoc projects and back off administration (updating CAFM, KPI deliverables, reporting).  

    Main duties and responsibilities

    • Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
    • Ensures the timely execution of all Work Orders, within the permitted parameters.
    • Ensure Key Performance Indicators are being achieved, escalating known issues to account manager
    • Review and approve sub-contractor invoices and verify works done (reports & dockets)
    • Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
    • Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
    • Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
    • Ensures efficient management of all utilities, monitor and document consumption levels.
    • Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
    • Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
    • Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
    • Ensure any accidental and willful damage is recorded and reported promptly.

    Qualifications and Experience

    • A minimum of 3 year's experience coordinating Hard and Soft Facilities Services.
    • Experience in managing people
    • Experience with KPIs and client interactions
    • A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
    • Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
    • Manage staff training through Human Focus.
    • Be an Apleona ambassador
    • Ability to work under pressure to tight deadlines
    •  Must demonstrate a flexible approach to work
    • Providing accurate monthly reports on staff issues, PPM’s and reactive works on a monthly basis

    ** Please note this role will require Garda Vetting**

  • Location Clare
  • Reference
  • Job Specification View Document

Please select which details you would like to import from LinkedIn:

  • Contact Details
  • Qualifications
  • Job History