Advert Text
Overall, Purpose of the Job
We are seeking a highly organized and detail-oriented individual to join our Facility Management team at Kilkenny as a Catering Administrative Coordinator 5 days per week. The successful candidate will be responsible for managing and coordinating the administrative functions of food contract operations, ensuring that our facilities are operating smoothly and efficiently.
Responsibilities
- Manage the day-to-day administrative functions of the catering department, including scheduling appointments, answering phone calls, and responding to emails.
- Maintain records and databases related to catering operations, including inventory, HACCP files, and budgetary information.
- Coordinate with vendors, contractors, and other third-party service providers to schedule and oversee maintenance and repair work in the restaurant.
- Ensure that all catering activities comply with company policies, procedures, and legal requirements.
- Assist with the development and implementation of policies and procedures related to catering operations.
- Collaborate with other departments and stakeholders to ensure that the catering department operations are aligned with organisational goals.
- Manage procurement of supplies, equipment, and materials necessary for facility management operations.
- Track and record all hospitality and free issue weekly and report drawn up for manager
- Help on tills at front of operation at lunch time
- Responsible for uploading photos to the AI till system and running reports
Requirements
- Bachelor's degree in business administration, hospitality, or a related field.
- 2+ years of experience in facility management administration or catering industry
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office and Apleona facility management software.
- Ability to work independently and as part of a team.
- Knowledge of industry regulations and best practices related to facility management.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
Working Pattern
Monday to Friday 9 am to 5 pm.
Ref. 14245