Advert Text
Overall Purpose of the Job
To manage the Apleona vendor database including new and existing suppliers and contractors. Perform administrative duties relating to Procurement activities including: Request for Proposals and issuing of Tenders, Price Quotations, Service Level Agreements and Supplier Agreements.
Main duties and responsibilities
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Engage with new suppliers and contractors and complete necessary checks in establishing as Apleona approved vendors
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Manage the vendor database for existing vendors to ensure relevant Health and Safety, Insurance and Financial checks are complete.
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Retain records of purchases and quotations as required for auditing purposes and in accordance with company procedure
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Purchase in line with set processes and use the organisation's purchasing system
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Operating the Request for quotation process for On demand purchasing
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Assist in the preparation and issuing of Tenders and Request for Proposal as required
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Report any non-compliance to the Procurement Manager
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Maintain Procurement catalogues and deal with internal customer queries
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Ensuring value for money for the organisation in commercial contracts while minimising risk.
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Work with internal and external stakeholders
Qualifications and Experience
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1-2 years in Facility Management environment or equivalent
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Diploma or equivalent
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Ability to meet customer requirements continuously
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An ability to deal with customers and vendors in a professional manner
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Excellent Oral and Written skills
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Excellent Analytical & numeracy skills
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Good computer literacy with Microsoft Excel, Powerpoint and Word
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Commitment to serving and meeting organisational goals
Working Pattern
Monday to Friday, from 8:30 AM to 4:30 PM.
Ref. 14878