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At Apleona, We are always on the lookout for dynamic and talented individuals to join our team . Currently, we have an opening for an Onboarding Administrator based out of Loughrea, Co Galway
Shift Pattern Monday to Friday 08:30 -17;00
Main duties and responsibilities
- Creating and maintaining accurate employee profiles on the HR system.
- Drafting and issuing Offer Letters, and New Starter documentation.
- Ensuring all onboarding documentation is completed accurately and in line with payroll deadlines.
- Reviewing employee information with a high level of attention to detail to ensure accuracy in spelling, terms and conditions, benefits, working patterns, and employee data.
- Liaising with Hiring Managers to clarify information relating to salaries, benefits, working hours, shift patterns, start dates, and contract details.
- Contacting previous employers to complete employment reference checks and background verification.
- Following up with employees, managers, and external parties regarding missing or outstanding onboarding documentation.
- Maintaining detailed onboarding trackers and digital employee records.
- Ability to draft professional documentation with a high level of precision and attention to spelling and formatting
- Collaborating closely with Recruitment, Payroll, HR, and Operational Managers to ensure a smooth onboarding process.
- Investigating and resolving onboarding discrepancies, missing information, or system errors.
- Supporting compliance requirements relating to employee onboarding and right-to-work documentation.
- Inviting new starters to induction sessions and onboarding meetings where required.
- Supporting the wider HR team with administrative duties and ad hoc projects as required.
Qualifications and experience ▪
- Minimum 2 years’ administration experience, ideally within HR, onboarding, recruitment, or payroll administration.
- Excellent attention to detail with strong organisational and follow-up skills.
- Excellent written and verbal English communication skills.
- Experience working within strict deadlines and managing high-volume administrative tasks.
- Ability to work independently and manage competing priorities.
- Strong stakeholder management and communication skills.
- Good working knowledge of Microsoft Office and HR systems.
- Experience handling confidential employee information professionally and discreetly.
We look forward to your application
Ref17020