Advert Text
At Apleona, we are currently looking for a Contract Coordinator to efficiently manage and coordinate various aspects of Facilities Management contracts, based in Dublin 15.
Working Pattern: Mon-Fri - 8:00 to 16:30
Main duties and responsibilities
- Manage the validation team and drive compliance in conjunction with the field engineers.
- Achieve KPI targets on CMMS KPI and complete oversight of statutory preventative maintenance
- Assist with maximising the use of Maximo functionality to match the maintenance program.
- Optimise work tasks, deliver closing of PM/Reactives and other service requirements.
- Schedule/develop/manage regional teamwork order managing validation within Service Delivery SLA Vendors
- Manage Financial Budgets for the monthly, quarterly and adhoc
- Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
- First point of contact for issues highlighted by vendors/suppliers
- Led the Validation Team and managed reporting for Monthly, Quarterly, and Yearly PM’s
- Running applicable reports in CMMS and pulling documents together for meetings and audits.
- Assist with the collection of data and maintenance job plans for equipment and systems.
- Understand suitable SOPs for on-site across all functions.
- Liaising with the team to ensure that the correct information is captured.
- Running applicable reports in CMMS and pulling documents together for meetings and audits.
- Be a hands-on Contract Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
- Ensures the timely execution of all Work Orders, within the permitted parameters.
- Ensure all related Key Performance Indicators are being achieved, escalating known issues to the account manager.
- Review and approve sub-contractor invoices and verify works done (reports & dockets), and manage Team Invoicing across the account
- Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
- Co-ordinate all contractors that attend the site and ensure all the relevant documentation is in place prior to the work commencing.
- Knows and ensures consistent compliance with the company's Health, Safety & Quality policies and procedures.
- Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables for teams.
Qualifications and Experience
- A minimum of 5 years’ experience coordinating Hard and Soft Facilities Services.
- Experience in managing people.
- Experience with KPIs and client interactions
- A qualification in Facilities Management, preferably or a suitable qualification in a business or technical field.
- Excellent interpersonal and communication skills
- Understand safe working practices and health and safety legislation.
- Well-organised and capable of prioritising own work
We look forward to hearing from you!
Ref. 18023