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At Apleona, we are looking for Facilities Coordinators to join our team based in Dublin City.
Working Pattern: Monday to Friday, 40 hours per week.
Main duties and responsibilities
- Raise and send purchase orders for all reactive and contract works in line with contract needs.
- Manage the compilation of back-up paperwork for any contract or reactive services.
- Track and update PPM planners to ensure all contract services are being delivered.
- Arrange access to client site for both PPM and reactive services.
- Ensure consistent compliance with company’s Health, Safety & Quality policies and procedures.
- Communicate with client and internal team on all facilities operations under contract, including PPM and reactive works. Provide administrative assistance for any on-going or planned project works.
- Liaise with Technical Service team, scheduling and subcontractors to ensure services are delivered on time and to agreed standards.
- Update client on projects arising from PPM, including sending quotes and back up documentation as well as PPM reports.
- Produce detailed monthly reports based on clients’ requirements.
- Monitor and process supplier invoices on ELO, (internal invoice validation system.)
- Attend and complete any mandatory trainings
Qualifications and experience
- Excellent Microsoft skills.
- Excellent communication, problem-solving and customer service skills.
- Results orientated.
- A dynamic approach to achieving continuous improvement.
- Previous experience in a maintenance or facilities role.
- Previous experience in a client facing role.
- Previous experience using CAFM systems.
We look forward to hearing from you!
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