Advert Text
We are looking for a PPM Scheduler to join the Apleona team at our site based in Dublin 14.
Working Pattern: Monday to Friday, 9am-5pm
Main duties and responsibilities
- Management of the M&E PPM schedule in accordance with each clients agreed SLA and estimated hours from the contract.
- Maintaining data base of client asset lists, PPM reports, quotations for remedial works arising from PPM activities
- Ensure all reports & quotations are checked and approved, and issued to the client in a timely fashion.
- Coordination and scheduling of planned, reactive & quoted work tasks for the mobile team and specialist contractors
- Closing off jobs for Technicians and sub-contractors
- Raising purchase orders for PPM/Reactive works and updating PO costs on completion.
- General administration work: filing, photocopying, scanning, binding, recording of timesheets, generation of client quotations and reports
- Ensure all collated appropriate information from incoming calls, emails, mail and verbal communication is correctly and completely entered into the CAFM or appropriate system.
- Follow up and reconciliation of all incoming documentation and information to support effective closure out of all open / outstanding works
- Working with colleagues and other departments to ensure all processes and procedures are updated and reflect the most efficient methods
- General filing of all SSC associated documentation (hard & soft) and management of the filing system to ensure a consistent and tidy system
Qualifications and experience
- Experience working in a fast-paced Service Desk role environment is desirable
- Knowledge of Facilities administration would be a distinct advantage
- Excellent PC skills and proficiency in Word and Excel is essential
- Awareness of good health and safety practice
- Full clean driving license as occasional Nationwide travel is required for this role
- Good interpersonal and strong communication skills together with the ability to plan, organize and meet deadlines
- Excellent customer service skills and telephone manners
We look forward to hearing from you!
Ref. 18091