Advert Text
We are looking for an experienced Facilities Administrator to join our team in Donegal
Working pattern: Mon-Thurs 08:00-15:00 and Friday from 08:00-14:00
Main Duties and Responsibilities
- General administration work: filing, photocopying, scanning, binding, etc.
- Administration of the site uniform management system, ensuring fulfilment of same, monitoring inventory, placing orders and creating use reports
- Ensure all collated appropriate information from incoming calls, emails, mail and verbal communication is correctly and completely entered into the Computer Aided Facility Management System (CAFM) or appropriate system as required
- Follow up and reconciliation of all incoming documentation and information to support effective close out of all open / outstanding works
- Running reports on CAFM to monitor work order status
- Coordination and scheduling of the maintenance tasks for the technical team and specialist contractors for planned and reactive works
- Coordinate and ensure the mobile team are dispatched and react to all client calls nationwide within agreed timeframes
- Working with colleagues and other departments within the company to ensure all processes and procedures are updated and reflect the most efficient methods in performing tasks
- General filing of all associated documentation (hard & soft) and management of the filing system to ensure a consistent and tidy system to aid the speedy retrieval of information d
Qualifications and Experience
- Experience working in a fast-paced environment is desirable
- Knowledge of Facilities administration would be a distinct advantage
- Excellent pc skills and proficiency in Word and Excel is essential
- Excellent organisational skills
We are looking forward to hearing from you!
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